• BFI Job Application Form

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    PLEASE READ THE INFORMATION BELOW:

    Dear Applicants,

    Thank you for your interest in pursuing a career with us. Before proceeding to the application form, please carefully review the important information below:

    1. Only COMPLETED application forms, including all required attachments, will be accepted. Incomplete submissions will not be considered.

    2. Applications submitted after the specified deadline will not be accepted.

    3. Only SHORTLISTED candidates will be contacted for further assessment. If you do not receive communication from us, please assume that your application has not progressed to the next stage.

    4. This form is embedded with a unique identifier linked to your email address to prevent duplicate submissions. Please ensure that the information is entered accurately to avoid any errors in your application submission.

    5. If you require any further clarification, please do not hesitate to contact us at careers@bfi.com.bn.

    Thank you for your understanding and cooperation.

    Best regards,

    BFI Recruitment

  • Job Description

  • Position Title: Senior Planner (Mechanical Planning & Contract)

    Department: Operations - Maintenance

    Reports To: Senior Manager

    Employment Term: Full Term

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    Job Purpose 

    The Senior Planner – Mechanical Planning & Contract is responsible for planning, service contract administration, material management, and cost control for mechanical maintenance, shutdown, and turnaround activities within BFI. The position ensures quality-assured work planning, material and service readiness, effective maintenance execution, and compliance with safety and environmental requirements, while driving continuous improvement, cost optimisation, and equipment reliability. The position also acts as the assigned focal point for allocated Mechanical service contracts, guides and reviews the work of the Mechanical Planner, and supports effective management of Mechanical planning activities within SAP PM and MM.

     

    Accountabilities & Responsibilities:

    ACCOUNTABILITIES

    • Deliver quality-assured work order plans for maintenance, shutdown, and turnaround work on mechanical equipment, including and not limited to pumps, compressors, steam turbines, fans, blowers, gearboxes, internal combustion engines, reactors, furnaces, boilers, high-pressure separators, heat exchangers, condensers, absorbers, strippers, storage tanks, pressure vessels, piping systems, valves, safety relief valves, refrigeration equipment, urea granulation, and flare systems.

    • Own Mechanical service contract preparation, validation, and confirmation within the maintenance contracts portfolio.

    • Act as the assigned focal point for the allocated Mechanical service contracts and administer them within the agreed scope, rates, and terms.

    • Own purchase requisition to purchase order follow-through for Mechanical materials and services.

    • Own Mechanical material master data quality and cataloguing.

    • Own cost planning and cost tracking of Mechanical work orders, and deliver cost optimisation initiatives.

    • Own material issuance, return, and control for Mechanical work orders.

    • Maintain accurate equipment BOMs, maintenance plans, and task lists for Mechanical equipment in SAP PM.

    • Coordinate with BRE on scope, readiness, and performance.

    • Close work orders on time.

    • Drive SAP continuous improvement and UAT within the Mechanical planning scope.

    • Report planning, cost, and contract KPIs.

    • Guide and review the work of the Mechanical Planner.

       

    RESPONSIBILITIES

    Planning and work management

    • Review maintenance notifications for accuracy, relevance, correct priority, and correct notification type.

    • Participate in Maintenance Coordination Meetings (MCM) to establish well-defined work scopes with maintenance, operations, and inspection teams.

    • Confirm that planned work is ready for scheduling and communicate readiness to the Scheduler.

    • Develop detailed work order plans covering operation sequence, man-hour estimates, materials, services, tools, permits, and HSE requirements. Attach essential documents such as P&IDs, 3D model copies, equipment data sheets, piping isometrics, engineering drawings, and procedures.

    • Plan Mechanical workshop tasks, including and not limited to machining, fabrication, welding, valve testing and repair, insulation, and scaffolding support.

    • Plan and manage all maintenance order types across their full life cycle, from notification review to technical completion and closure.

    • Provide basic planning for high-priority and emergency orders when the work extends into the following week, so that outstanding scope is captured in the weekly plan with materials, services, and manpower confirmed.

    • Maintain and monitor the Mechanical maintenance backlog and identify planning constraints requiring coordination or escalation.

    • Plan shutdown and turnaround work: scope collection, work pack development, material and service readiness, and support to scope freeze and change control.

    • Follow up execution of planned work and close work orders with complete technical history.

    Service contract administration

    • Act as the assigned focal point and hold day-to-day responsibility for the allocated service contract, administering it within the agreed scope, rates and terms, and escalating deviations to the Maintenance Sr. Manager.
    • Prepare service contract documents: scope of work, technical specifications, schedule of prices structure, evaluation criteria, and contract-specific HSE requirements, in line with the BFI contract document standard.
    • Maintain the complete contract file (contract, correspondence, approvals, variations, PRs, POs, invoices, performance records) as a full audit trail, and keep the maintenance contracts register current.
    • Coordinate contractor mobilisation and demobilisation against contract requirements.
    • Verify contractor timesheet and claim submissions against work performed and contract terms before acceptance.
    • Issue and update Purchase Orders to reflect correct scope, quantities, rates and validity.
    • Confirm completed services in SAP through Service Entry Sheets, supported by verified evidence.
    • Validate contractor invoices against the contract, the PO and confirmed service entries, and return non-compliant claims with documented reasons.
    • Track committed and actual expenditure against contract value and remaining ceiling, forecast spend and flag projected overruns.
    • Monitor contractor performance against the contract, and coordinate with BRE on work scope, contract requirements, resource mobilisation, and execution readiness.
    • Assess variation requests for technical justification and cost impact, prepare variation documentation in the required format, and route for approval.
    • Investigate invoice and claim disputes, document findings and drive resolution.
    • Monitor and report contract KPIs against agreed targets, and report contract status, cost position and open issues to the Maintenance Sr. Manager.
    • Track contract expiry and remaining value, trigger renewal or re-tender in time to avoid a service gap, capture lessons learned, and complete contract close-out and PO closure.

    Material and procurement management

    • Raise purchase requisitions for materials and services, provide technical evaluation of quotations, and follow through to purchase order issuance and delivery.
    • Manage material master data for Mechanical materials: create and extend material masters, catalogue items to the BFI standard, review duplicates, and manage obsolescence.
    • Manage material procurement for planned work: review MRP-generated requirements, identify long-lead items, coordinate with procurement and warehouse, and expedite critical deliveries.
    • Control material issuance, return, and stock reconciliation for planned work orders, and coordinate spare parts inventory levels with maintenance.

    Cost management

    • Prepare and control cost plans for work orders. Monitor actual against planned cost, report variances, and support the annual maintenance budget and CAPEX/OPEX inputs.
    • Drive cost optimisation initiatives: repair versus replace decisions, contract consolidation, inventory optimisation, and surplus or unused material return to stock.

    SAP master data and system improvement

    • Maintain the equipment hierarchy and functional locations in SAP PM, including master data for equipment, functional locations, technical objects, and bills of materials (BOMs).
    • Manage maintenance plans, maintenance items, and task lists in SAP PM for Mechanical equipment. Review intervals and task content against execution history and reliability inputs.
    • Lead SAP PM and MM continuous improvement within the Mechanical planning scope: identify gaps, prepare enhancement proposals, and perform User Acceptance Testing (UAT) when required.
    • Implement and maintain the outcomes of the Safety Critical Equipment (SCE) exercise within the SAP PM module.

    Reliability, reporting, people and HSE

    • Collaborate with reliability engineers on equipment criticality, RCM strategies, and predictive maintenance programs.
    • Monitor and report planning and contract KPIs, and develop ad-hoc reports to improve maintenance operations.
    • Guide and review the work of the Mechanical Planner and support on-the-job development.
    • Ensure that planned work adheres to safety regulations and environmental standards, including those set by the Safety, Health, and Environment National Authority (SHENA) and Process Safety Management (PSM).

    Qualification

    • A bachelor's degree in mechanical engineering, or a related mechanical engineering discipline.

    Experience

    Minimum of 6 years' relevant experience in:

    • Maintenance planning within the ammonia and urea production industry, or in refinery, petrochemical, oil and gas, or similar process plants.
    • Preparing and administering maintenance service contracts, including scope of work, tender documents, technical evaluation, purchase order and service entry management, invoice validation, and variation control.
    • Planning shutdown and turnaround work for mechanical equipment.
    • Using SAP PM and MM in a maintenance planning role, including maintenance plans, task lists, BOMs, reservations, purchase requisitions, and service entry sheets.

    Job Specific Skill

    (Key functional, leadership, or business skills required)

    • §  In-depth knowledge of mechanical equipment used in ammonia and urea plants, refineries, petrochemical facilities, or similar process industries, including pumps, compressors, steam turbines, fans, blowers, gearboxes, internal combustion engines, reactors, furnaces, boilers, high-pressure separators, heat exchangers, condensers, absorbers, strippers, storage tanks, pressure vessels, piping systems, valves, safety relief valves, refrigeration equipment, urea granulation, and flare systems.

      §  Strong knowledge of mechanical maintenance and reliability practices, including preventive, predictive, corrective and breakdown maintenance, condition monitoring, equipment criticality, failure analysis, maintenance optimisation, and reliability improvement.

      §  Strong knowledge of maintenance planning and work management, including work identification, scope development, job planning, work-pack preparation, resource planning, material planning, estimation, prioritisation, and work-order readiness.

      §  Proficiency in SAP PM and MM, including maintenance notifications and orders, order life cycle, maintenance plans, task lists, equipment and functional locations, BOMs, reservations, purchase requisitions, service entry sheets, and material master data.

      §  Good knowledge of material master data governance, material identification, specification, standardisation, cataloguing, and material control procedures.

      §  Good knowledge of mechanical equipment specifications, data sheets, maintenance manuals, P&IDs, engineering drawings, piping isometrics, plot plans, inspection reports, vendor documentation, and technical specifications to support maintenance planning and execution.

      §  Good knowledge of applicable mechanical engineering codes, standards, and recommended practices, including ASME, API, ANSI, and other relevant international standards.

      §  Ability to develop and review maintenance scopes of work, job plans, repair procedures, technical requisitions, work packages, and contractor service scopes.

      §  Good knowledge of shutdown and turnaround planning, including work-list development, scope freeze, resource loading, material readiness, contractor mobilisation, schedule development, progress monitoring, and execution readiness.

      §  Ability to coordinate maintenance activities with Operations, Maintenance, Inspection, Reliability, E&I, Projects, Procurement, contractors, and vendors to ensure safe and efficient execution.

      §  Good knowledge of contractor and vendor management, including scope development, technical clarification, tender evaluation, contract administration, service verification, and variation control.

      §  Good working knowledge of service contract administration, including purchase order management, service entry sheets, invoice validation, expenditure and ceiling tracking, variation control, contract KPI monitoring, and contract close-out.

      §  Good working knowledge of maintenance cost estimation, work-order cost planning, budget tracking, cost control, and lifecycle cost considerations.

      §  Ability to support technical evaluation of maintenance, repair, replacement, and reliability-improvement solutions and ensure that planned work is technically appropriate and executable.

      §  Strong analytical and problem-solving skills with the ability to review equipment history, maintenance data, failure information, and inspection findings to develop effective maintenance plans and recommendations.

      §  Proficiency in Microsoft Excel, Word, and PowerPoint for maintenance planning, cost analysis, reports, dashboards, presentations, and management reporting.

      §  Working knowledge of Microsoft Power BI or equivalent data-analysis and visualisation tools for maintenance, reliability, cost, and performance analysis.

      §  Working knowledge of Microsoft Project, Primavera P6, or equivalent planning tools to support shutdowns, turnarounds, and major maintenance activities.

      §  Good understanding of process and mechanical safety requirements, including Permit-to-Work (PTW), Job Safety Analysis (JSA), risk assessment, Lockout/Tagout (LOTO), confined-space entry, lifting and rigging, pressure systems, PPE, and environmental requirements.

      §  Strong planning, coordination, communication, prioritisation, and decision-making skills, with the ability to manage multiple maintenance workstreams and competing priorities.

      §  Ability to provide planning guidance and technical support to engineers, supervisors, technicians, and maintenance personnel and to promote effective maintenance work management practices.

      §  Ability to identify opportunities for maintenance optimisation, reliability improvement, standardisation, cost reduction, and improved equipment availability.

       

    Competencies

    • Strong analytical and problem-solving skills to identify and address maintenance, material, cost, and contract issues.

       

    • Effective organisational skills to manage complex work order, material, and contract activities concurrently, considering the critical nature of production equipment.

       

    • Interpersonal and collaboration skills to guide and develop planners and to work with contractors and cross-functional teams, including Operations, Maintenance, Inspection, Reliability, Projects, and Procurement.

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    CLOSING DATE: Monday, 21 September 2026 

    EXPECTED ON-SEAT: Q4 2026

  • Personal Details

  • Are you currently employed under Brunei Fertilizer Industries Sdn Bhd?*
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  • Education Background

  • Have you obtained any professional qualifications relevant to this role?*
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  • Working Experience

  • Years of RELEVANT working experience(s) to the role applied:*
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  • Brief Summary

  • Write in a brief summary to answer the following questions:

    1. Why do you think that you are a good fit for the position that you are applying for?

    2. What values can you bring into BFI?

  • Declarations and Disclosures

  • Do you have any personal relationships with current employees, main contractors or board members of Brunei Fertilizer Industries Sdn Bhd?*
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  • Do you have any agreements or commitments (e.g. non-compete clauses, non-disclosure agreements) with previous employers that could limit your ability to work for us?*
  • Have you ever been convicted of a crime?*
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  • Disclaimer

  • I hereby certify that the information provided in this application is true, complete, and accurate to the best of my knowledge. I understand that any falsification, misrepresentation, or omission of information may result in the denial of employment or, if hired, in termination. I authorize Brunei Fertilizer Industries Sdn Bhd to verify all information provided in this application, including contacting references, previous employers, and educational institutions. I consent to any necessary background checks as part of the employment process.

    I understand that my personal information will be kept confidential and used solely for recruitment purposes, in accordance with relevant data protection laws.

    By signing below, I confirm that I have read, understood, and agree to the terms and conditions outlined in this disclaimer.

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